# Delete a conversation Delete a conversation thread with the following steps 1. Click on any conversation thread 2. Click the kebab menu (⋮) 3. Click **Delete** # Rename a conversation Rename a conversation thread with the following steps 1. Click on any conversation thread 2. Click the kebab menu (⋮) 3. Click **Change name** 4. Enter the new name # Search conversations Search function looks through the thread title. Simply enter the searcy keyword in the thread search field, under the Assistant label # Drafting a legal document # Review a contract # Research a regulation # Upload a file # Draft a multilingual document # What is Gani Assistant Gani Assistant is your AI-powered compliance research and legal drafting tool. It provides accurate, citation-backed answers to your regulatory questions, helps you draft compliant documents, and reviews contracts against legal requirements. ## Core Features 1. **Regulatory Research** 1. Ask questions about Indonesian regulations, employment law, corporate compliance 2. Get answers backed by actual citations from legal sources 3. Research across multiple jurisdictions including Malaysia, Singapore, and international frameworks 2. **Document Drafting** 1. Generate legal documents from templates 2. Draft contracts, employment agreements, policies, and more 3. Multilingual document generation 3. **Contract Review** 1. Upload contracts for AI-powered analysis 2. Identify compliance issues and legal risks 3. Get recommendations for improvements 4. **Legal Analysis** 1. Deep dive into complex regulatory questions 2. Comparative analysis across jurisdictions 3. Practical compliance guidance ## When to Use Gani Assistant **Use Gani Assistant when you need to:** * Understand a regulation or compliance requirement * Draft a new legal document or contract * Review a contract for compliance issues * Research legal requirements before making business decisions * Get quick answers to employment law questions * Compare regulatory approaches across different countries # Getting a clear answer from Gani Assistant ## Getting the Best Results from Gani Assistant Gani Assistant is designed to provide precise, actionable answers to your legal and compliance questions. Follow these best practices to get the clearest, most useful responses. ### **Be Specific with Your Questions** Good examples: * "What are the notice period requirements for terminating an employee in Indonesia under a PKWTT contract?" * "Does the Indonesian Labour Law No. 6 of 2023 require severance pay for employees terminated during probation?" * "What are the mandatory clauses required in an employment contract under Indonesian law?" Less effective: * "Tell me about employment law" * "What do I need to know about contracts?" ### **Provide Context When Needed** Include relevant details that help Gani understand your situation: Example: "I'm drafting a contract with a supplier in Malaysia. The contract value is USD 500,000 and involves software licensing. What are the key clauses I should include regarding intellectual property rights under Malaysian law?" ### **Ask Follow-Up Questions** Gani maintains context within a conversation thread. Use this to dive deeper: Initial question: "What is the minimum wage in Jakarta?" Follow-up: "How does this apply to foreign workers?" Further follow-up: "What are the penalties for non-compliance?" ### **Request Specific Formats** Tell Gani how you want the information presented: * "Provide a summary of the key points" * "Give me a step-by-step compliance checklist" * "Compare the requirements between Indonesia and Singapore" * "List the documents I need to prepare" ### **Use Gani for Different Query Types** Regulatory Research: "Explain the GDPR requirements for processing customer data in Indonesia" Employment Questions: "What are the legally required components of a severance package for a 5-year employee under the Omnibus Law?" Contract Clauses: "Draft a force majeure clause that covers pandemic scenarios under Indonesian law" Compliance Checking: "Does this contract comply with Indonesian consumer protection laws? \[upload contract]" ### **Verify Citations** Gani provides citations to actual legal sources. Click on citation links to: * View the exact regulation text * Download the referenced document as PDF * Verify Gani's interpretation against the source ### **Upload Documents for Review** When you need contract analysis: 1. Upload your contract (PDF, DOCX supported) 2. Ask specific questions: "Review this contract for compliance with Indonesian labour law" 3. Request specific checks: "Identify any clauses that conflict with OJK regulations" ### **Multilingual Support** Ask questions in Indonesian or English: * Gani responds in the language you use * Request translations: "Translate this clause to Indonesian legal terminology" * Draft documents in either language ## **Common Use Cases** **Employment Contract Questions** > "I need to terminate an employee who has worked for 3 years. > > What is the severance calculation under the new Omnibus Law?" **Regulatory Compliance** > "Our company processes customer financial data. What are our > > obligations under Indonesian data protection law and OJK regulations?" **Contract Drafting** > "Draft a non-disclosure agreement for a technology partnership > > between an Indonesian company and a Singapore company" **Policy Development** > "What policies must we implement to comply with Indonesian > > workplace safety regulations for a manufacturing facility?" ### **Tips for Complex Questions** For complex scenarios requiring multiple steps: 1. Break down the question: Start with the main issue, then ask follow-ups 2. Request step-by-step guidance: "Walk me through the compliance process" 3. Ask for checklists: "What documents do I need to prepare?" 4. Request examples: "Show me a sample clause for this scenario" ## **What Gani Cannot Do** Gani Assistant provides legal information and analysis, but: * Cannot provide official legal advice (consult a qualified lawyer for legal counsel) * Cannot file documents or represent you in legal proceedings * Cannot guarantee outcomes in legal matters * Should not replace due diligence by qualified legal professionals For matters requiring official legal representation, use the "Connect to Lawyer" feature to find qualified legal counsel.
# Conversing with Gani Assistant ## Understanding the Interface The Gani Assistant interface consists of: * **Chat input**: Where you type your questions * **Conversation thread**: Your ongoing dialogue with Gani * **Canvas area**: For drafted documents (appears when drafting) * **Citations panel**: Shows referenced legal sources * **Document viewer**: For reviewing uploaded contracts ## Types of Conversations 1. **Research Conversations** 1. Ask regulatory questions 2. Get citation-backed answers 3. Explore legal concepts 4. Compare jurisdictions 2. **Drafting Conversations** 1. Generate new documents 2. Create contracts from templates 3. Modify existing documents 4. Multilingual document creation 3. **Review Conversations** 1. Upload contracts for analysis 2. Get compliance feedback 3. Identify legal issues 4. Receive improvement suggestions ## Thread Management * Each conversation creates a new thread * Threads maintain context throughout the conversation * Name your threads for easy reference * Organise threads into collections * Search across all threads ## Using the Canvas When you request a document draft: 1. Gani generates the document in the canvas area 2. You can edit directly in the canvas 3. Copy to clipboard or download as DOCX/PDF 4. Continue the conversation to refine the draft ## Citation Links When Gani references regulations: * Click citation numbers to view the source * Citations open in markdown format * Download cited documents as PDF * Verify Gani's analysis against original sources ## Best Practices 1. One topic per thread: Keep conversations focused 2. Use descriptive names: Rename threads for easy finding 3. Save important threads: Add to collections 4. Continue in same thread: For related follow-ups 5. Start fresh when needed: New topic = new thread # Drafting Documents with Gani Assistant ## How Document Drafting Works Gani Assistant can generate legal documents tailored to your needs, from employment contracts to corporate agreements. All drafts are based on legally compliant templates and Indonesian/international legal standards. ### Supported Document Types * Employment contracts (PKWT, PKWTT) * Non-disclosure agreements (NDA) * Service agreements * Supply agreements * Partnership agreements * Corporate resolutions * Internal policies * Legal notices and letters * Addendums and amendments ## How to Request a Draft **Method 1: Direct Request Simply ask Gani to draft what you need:** > "Draft an employment contract for a full-time employee in Jakarta with a 3-month probation period" **Method 2: Specify Requirements Provide details for customisation:** > "Draft a non-disclosure agreement for a technology partnership between my company (Indonesian) and a vendor (Singapore). Include intellectual property clauses and a 2-year confidentiality period." **Method 3: Use Templates Reference existing document types:** > "Generate a PKWT contract for a 12-month project-based role with automatic renewal terms" ### The Drafting Process 1. Make your request: Describe the document you need 2. Gani asks for details: You'll be prompted for required information (party names, dates, terms, etc.) 3. Draft appears in canvas: The complete document appears in the canvas area 4. Review and refine: Read through and ask for changes 5. Download or copy: Export to DOCX/PDF or copy to clipboard ### Customising Your Draft After the initial draft, you can: * Request specific clause modifications: "Change the notice period to 30 days" * Add new sections: "Include a non-compete clause" * Adjust language: "Make the force majeure clause more comprehensive" * Translate: "Provide an English version of this contract" ### Multilingual Drafting **Request documents in Indonesian or English:** > "Draft this contract in Indonesian with an English translation in a parallel column format" ### Using Existing Documents as Templates **Upload an existing document to use as a template:** 1. Upload your template document 2. Ask Gani: "Draft a new contract based on this template" 3. Specify what needs to change 4. Gani generates a new draft maintaining the structure ## Best Practices for Drafting 1. Provide complete information upfront: Party details, dates, key terms 2. Be specific about jurisdiction: Indonesian law, Malaysian law, etc. 3. Specify any special requirements: Industry-specific clauses, regulatory compliance needs 4. Review carefully: Gani provides a strong starting point, but review for your specific situation 5. Request explanations: Ask "Why is this clause included?" to understand the draft ## Download Options * Copy to clipboard: Quick copy for pasting into other applications * Download DOCX: Editable Word format * Download PDF: Print-ready format ## What to Do After Drafting 1. Review with legal counsel: For important contracts, have a lawyer review 2. Customise further: Edit in your word processor as needed 3. Save to Atlas: Upload to Gani Atlas for document management 4. Track versions: Keep drafts organised in Atlas projects # Reviewing Documents with Gani Assistant **Contract Review Capabilities** Gani Assistant can analyse your contracts for compliance issues, legal risks, and improvement opportunities. Upload any contract for AI-powered review against Indonesian and international legal standards. ## What Gani Reviews For - some examples 1. **Legal Compliance** 1. Indonesian labour law requirements 2. Consumer protection regulations 3. Industry-specific regulations (OJK, BI, etc.) 4. Corporate law requirements 2. **Risk Identification** 1. Unfavourable terms 2. Missing clauses 3. Ambiguous language 4. Unenforceable provisions 3. **Best Practices** 1. Standard industry terms 2. Recommended protective clauses 3. Clear language improvements ## How to Request a Review ### Step 1: Upload Your Document Click the upload button and select your contract (PDF, DOCX supported) ### **Step 2**: Specify Review Type **General Review:** > "Review this contract for compliance with Indonesian law" **Specific Focus:** > "Review this employment contract specifically for compliance with the Omnibus Law provisions on severance" **Comparative Review:** > "Review this contract against industry standard terms for IT service agreements" **Risk Assessment:** > "Identify all potential legal risks in this supplier agreement" ## Review Output **Gani provides:** 1. Summary: Overview of the contract and key findings 2. Compliance Issues: Specific problems with regulatory requirements 3. Risk Analysis: Potential legal or business risks 4. Recommendations: Suggested improvements and additions 5. Missing Clauses: Required or recommended clauses that are absent ## Industry-Specific Reviews **Request specialised analysis:** * Financial services: "Review against OJK regulations" * Technology: "Review for GDPR and Indonesian data protection compliance" * Healthcare: "Review against Indonesian healthcare regulations" * Manufacturing: "Review for workplace safety compliance" ## Getting Modification Suggestions **After review, request draft improvements:** > "Draft a revised force majeure clause that addresses the issues you identified" ## What Happens Next **After review, you can:** 1. Request specific clause drafts to replace problematic sections 2. Upload revised version for follow-up review 3. Save review to Atlas for team collaboration 4. Connect to lawyer for professional legal opinion ## Limitations * Reviews are AI-powered analysis, not legal advice * Complex transactions should be reviewed by qualified counsel * Industry-specific regulations may require expert review * Final contracts should be reviewed by in-house or external lawyers ## Review Best Practices 1. Upload clean documents: Ensure text is readable (OCR quality) 2. Provide context: Mention the transaction type and parties 3. Specify jurisdiction: Indonesian law, international framework, etc. 4. Ask specific questions: Focus areas help Gani prioritise 5. Request explanations: Understand why something is an issue\ \
# Researching Regulations with Gani Assistant **Regulatory Research Capabilities** Gani Assistant provides comprehensive regulatory research across multiple international legal frameworks. Get accurate, citation-backed answers to your compliance questions. ## Types of Research Queries ### Regulatory Requirements > "What are the requirements for establishing a foreign-owned company (PMA) in Indonesia?" ### Compliance Obligations > "What are our obligations under Indonesian data protection law when processing employee personal data?" ### Legal Procedures > "What is the process for obtaining a work permit (KITAS) for a foreign employee in Indonesia?" ### Comparative Analysis > "Compare the minimum wage regulations between Jakarta, Bandung, and Surabaya" ### Regulatory Updates > "What changed in Indonesian labour law with the Omnibus Law (Law No. 6 of 2023)?" ### Industry-Specific Questions > "What are the OJK requirements for launching a peer-to-peer lending platform in Indonesia?" ## Understanding Citations **Gani provides references to actual legal sources:** Example Answer with Citations: > The minimum wage in Jakarta for 2025 is IDR 5,067,381 per month \[Jakarta Governor Regulation No. 123/2024]. This represents a 3.5% increase from 2024 \[Ministry of Manpower Circular No. 456/2024]. **Click on citation numbers to:** * View the full regulation in markdown format * Download the official document as PDF * Read the exact clause referenced ## Research Strategies **Start Broad, Then Narrow:** > 1\. "What regulations govern employment contracts in Indonesia?" > 2\. "What are the specific requirements for probation periods?" > 3\. "Can probation be extended beyond 3 months?" **Request Practical Guidance:** > "What are the requirements to comply with..." > > → "Give me a step-by-step compliance checklist" > > → "What documents do I need to prepare?" **Comparative Research:** > "Compare the corporate tax rates and incentives for manufacturing companies between Indonesia and Malaysia" **Multi-Jurisdiction Analysis For cross-border operations:** > "We're operating in Indonesia, Malaysia, and Singapore. Compare the employment law requirements for foreign workers across these three countries" ## Sector-Specific Research Gani understands industry contexts: **Financial Services:** > "What are the OJK requirements for customer due diligence in digital lending?" **Technology**: > "What are the requirements for electronic signatures under Indonesian law?" **Healthcare**: > "What regulations govern telemedicine services in Indonesia?" **Manufacturing**: > "What environmental permits are required to operate a manufacturing facility in Indonesia?" ## Practical Application Questions **Move from theory to practice:** > "What regulations apply..." > > → "How do we implement this in practice?" > > → "What are the penalties for non-compliance?" > > → "What should our internal policy include?" **Recent Regulatory Changes -** Stay current: > "What changes to Indonesian corporate law have been implemented > > in the last 12 months?" **Regulatory Interpretation -** Understand complex provisions: > "The regulation says \[quote]. What does this mean in practice?" \ \
# Using Citations and References **Understanding Gani's Citation System** Every answer from Gani Assistant includes references to the actual legal sources used. This transparency allows you to verify information and access original regulations. ## Types of Citations 1. **Inline Citations** References appear as numbered markers within Gani's answer: 2. **Citation Panel** All references are listed in the citations panel: * Document title * Regulation number * Relevant article or section * Direct link to view ## Viewing Citations **Click any citation number to:** 1. Open the cited document in markdown format 2. See the exact section referenced 3. Read the full context 4. Download the document as PDF ## Downloading Cited Documents **From the citation viewer:** 1. Click "Download PDF" button 2. Save the official regulation document 3. Share with your legal team 4. Archive for compliance records ## Verifying Information ### Best practice workflow: 1. Read Gani's answer 2. Click citation numbers 3. Review the actual regulation text 4. Confirm Gani's interpretation is accurate 5. Download for your records ### Multi-Source Citations For complex answers, Gani may cite multiple sources ## Citation Quality Indicators **Direct Citations (most reliable)**: Gani quotes or directly references specific articles **Interpretive Citations:** Gani interprets general principles from regulations **Cross-References:** Multiple regulations cited for complete answer ## What If Citations Are Missing? **If Gani doesn't provide citations:** * The answer may be based on general legal principles * Ask: "Can you provide specific regulatory citations for this?" * Consider verifying with legal counsel ## Using Citations in Your Work Citations are valuable for: * Compliance documentation * Policy development * Legal memoranda * Internal guidelines * Training materials * Audit responses \
# Multi language support ## Languages Supported **Gani Assistant fully supports:** * English * Japanese * Hindi * Thai * Vietnamese * Indonesian * Arabic ### Automatic Language Detection Gani automatically responds in the language you use: * Ask in Indonesian → Receive answer in Indonesian * Ask in English → Receive answer in English ## Mixing Languages You can switch languages mid-conversation: > You: "What are the requirements for PKWT?" > > Gani: \[Answers in English] > You: "Berikan penjelasan dalam bahasa Indonesia" > > Gani: \[Switches to Indonesian] ## Bilingual Documents **Request documents in both languages:** > "Draft an employment contract in Indonesian with > > English translation in parallel columns" ### Translation Requests **Translate existing text:** > "Translate this clause to Indonesian legal terminology: > > \[English text]" Or: > "Berikan versi bahasa Inggris dari klausul ini: > > \[Indonesian text]" ## Legal Terminology Gani understands legal terms in both languages: * Indonesian legal terminology (e.g., "PKWT", "PHK", "pesangon") * English legal concepts * Proper translation of technical terms ## Regulatory Research in Multiple Languages Ask about regulations in either language: Indonesian: "Apa saja persyaratan UU Ketenagakerjaan untuk cuti melahirkan?" English: "What are the maternity leave requirements under Indonesian Labour Law?" Both receive accurate answers with proper citations. ## Document Drafting in Preferred Language **Specify your preference:** > "Draft a non-disclosure agreement in Indonesian" > "Buat perjanjian kerahasiaan dalam bahasa Inggris" **Language for Specific Audiences -** Tailor language to your audience: > "Draft this contract in formal Indonesian suitable for > > government submission" > "Provide a plain-English explanation of these regulatory requirements" **Legal vs. Plain Language - Request different language registers:** > "Explain this regulation in simple Hindi that non-lawyers can understand" > "Provide the formal legal phrasing in Indonesian" ## Best Practices 1. Consistency: Keep the entire conversation in one language for clarity 2. Specify when translating: Clearly request translation when needed 3. Legal terminology: Use proper legal terms in Indonesian (Gani understands them) 4. Audience consideration: Specify if the output is for legal professionals or general audience ## Example Bilingual Workflow > You: "Draft an employment contract in Japanese and English in a table format" > > Gani: \[Drafts both versions]
# What is Gani Atlas Gani Atlas is your intelligent document management and collaboration platform designed specifically for legal and compliance teams. Store, organise, analyse, and collaborate on contracts and legal documents within a secure, AI-powered workspace. ## Core Features 1. **Document Management** 1. Upload and store unlimited contracts and legal documents 2. Organise documents into projects and folders 3. Create parent-child document relationships (e.g., contracts with addendums) 4. Version control and change tracking 2. **AI-Powered Document Analysis** 1. Chat with single documents 2. Analyse multiple documents simultaneously 3. Ask questions across your entire document repository 4. Get insights and summaries instantly 3. **Project-Based Organisation** 1. Create projects for different matters or business units 2. Invite team members to specific projects 3. Control access with role-based permissions (Admin, Document Controller, User) 4. Keep related documents together 4. **Collaborative Features** 1. Share documents with team members 2. Multiple users can access and analyse the same documents 3. Track who has access to what 4. External collaboration with guests 5. **Compliance Checking** 1. Review documents against internal templates 2. Check contracts against compliance requirements 3. Identify missing clauses or non-standard terms 4. Create compliance checklists ## Who Uses Gani Atlas? * **In-house legal teams**: Managing corporate contracts and legal documents * **Compliance officers**: Ensuring documents meet regulatory requirements * **Business units**: Storing and accessing relevant contracts * **Contract managers**: Tracking agreements across the organisation * **Project teams**: Collaborating on transaction documents ## Atlas vs. Assistant | Feature | Assistant | Atlas | | -------------- | --------------------------------------- | ----------------------------------- | | Use Case | Research & drafting | Document storage & analysis | | Documents | Upload for review | Store permanently | | Collaboration | Individual use | Team collaboration | | Knowledge Base | Indonesian/international regulations | Your organisation's documents | | Best For | Regulatory questions, contract drafting | Document management, team workflows | ## Key Workflows 1. Contract Repository 1. Upload all your organisation's contracts 2. Organise by department, counterparty, or document type 3. Quickly find specific agreements 4. Track renewals and expiration dates 2. Due Diligence 1. Create a project for the transaction 2. Upload all relevant documents 3. Ask AI to analyse for risks or specific issues 4. Share findings with deal team 3. Template Management 1. Store your organisation's approved templates 2. Draft new agreements based on templates 3. Ensure consistency across the organisation 4. Reduce reliance on external counsel 4. Compliance Management 1. Upload regulatory requirements 2. Check contracts against standards 3. Identify non-compliant clauses 4. Create remediation plans 5. Knowledge Repository 1. Store internal policies and procedures 2. Make documents searchable by AI 3. Enable team members to find answers quickly 4. Build institutional knowledge ## Getting Started with Atlas 1. **Create your first project**: Organise documents by matter or business unit 2. **Upload documents**: Drag and drop contracts, policies, or legal documents 3. **Start asking questions**: Chat with your documents to extract insights 4. **Invite team members**: Collaborate with colleagues 5. **Build your repository**: Continue adding documents as your library grows
# How to Store, Manage, and Collaborate on Agreements Using Gani Atlas Gani Atlas transforms how your organisation stores, manages, and collaborates on legal documents. This guide covers everything from upload to team collaboration. ## **Part 1: Storing Documents in Atlas** ### Creating Projects Projects are containers for related documents: 1. Navigate to Atlas from the main menu 2. Click "Create Project" 3. Name your project (e.g., "Employment Contracts", "Vendor Agreements", "Q4 2024 Transactions") 4. Add description (optional but recommended) 5. Set permissions (who can access this project) Project Types to Consider * By Department: HR, Finance, Operations, Legal * By Document Type: Contracts, Policies, Procedures, Templates * By Counterparty: Customer Agreements, Vendor Contracts, Partner MOUs * By Transaction: M\&A Deal 2024, Real Estate Purchase, Financing Round * By Time Period: 2024 Contracts, 2025 Renewals ### Uploading Documents **Method 1: Drag and Drop** 1. Open your project 2. Drag files from your computer 3. Drop into the upload area 4. Documents process automatically **Method 2: Upload Button** 1. Click "Upload Document" 2. Select files (PDF, DOCX supported) 3. Choose multiple files for batch upload 4. Wait for processing to complete **Supported File Types** * PDF (including scanned documents with OCR) * Microsoft Word (DOCX) ### Parent-Child Relationships **Create document hierarchies:** Example: Contract with Addendums 1. Upload main contract 2. Click "Add Child Document" 3. Upload addendum or amendment 4. Child documents link to parent 5. View entire document family together Uses: * Master agreement → Statement of work * Contract → Addendums * Policy → Procedures * Agreement → Schedules/Annexes ## **Part 2: Managing Your Document Repository** ### Finding Documents Search Functionality 1. Keyword search: Find documents containing specific terms 2. Filter by project: Narrow to specific projects 3. Filter by date: Find documents from specific periods 4. Filter by type: Contracts, policies, etc. ### Document Views **List View** * See all documents as a list * Sort by name, date, type * Quick access to document actions **Workbench View** * Visual folder structure * Drag-and-drop organisation * See project hierarchy Document Details Click any document to view: * Summary: AI-generated overview * Key Information: Parties, dates, obligations * Metadata: All document attributes * Version History: Changes over time * Access Log: Who viewed when Version Control Track document changes: 1. Upload new version: Replace existing document 2. View version history: See all previous versions 3. Compare versions: Identify what changed 4. Restore previous version: If needed Document Actions From the document menu: * Download: Save to your computer Rename: Update document name # How to Standardise Internal Templates **Building a Self-Sufficient Legal Function with Atlas** Gani Atlas enables organisations to build comprehensive template libraries, maintain consistency, and reduce reliance on external legal counsel for routine matters. **Why Templates Matter** **Benefits:** * Consistency: All agreements follow approved language * Efficiency: Draft contracts in minutes, not hours * Cost savings: Reduce external legal spend * Risk mitigation: Pre-approved terms reduce legal risk * Faster turnaround: Business units can self-serve ## Part 1: Creating Your Template Library ### Step 1: Identify Template Needs **Common Templates to Create:** Employment Documents * PKWT (Fixed-term employment) contracts * PKWTT (Permanent employment) contracts * Executive employment agreements * Termination letters Commercial Agreements * Services agreements * Supply agreements * Distribution agreements Confidentiality & IP * Non-disclosure agreements (NDA) * Non-compete agreements * Intellectual property assignments * Data processing agreements Corporate Documents * Board resolutions * Shareholder resolutions * Corporate guarantees * Powers of attorney Internal Policies * Employee handbooks * Data protection policies ### Step 2: Develop Templates with Gani Assistant #### Method 1: Create from Scratch 1. Use Gani Assistant to draft initial template: > "Draft a standard services agreement template for our IT consulting business, including \[list requirements]" 2. Review with legal counsel: Have a lawyer review and approve 3. Upload to Atlas: Store in "Templates" project
#### Method 2: Standardise Existing Agreements 1. Identify best agreement: Choose your strongest existing contract 2. Review with legal: Ensure it represents best practices 3. Generalise: Remove specific details, add placeholders 4. Upload to Atlas: Store as template #### Method 3: Build with External Counsel 1. Engage counsel to create templates 2. Involve business stakeholders: Ensure templates meet business needs 3. Finalise and approve: Get sign-off from legal and business 4. Upload to Atlas: Make available to organisation ## **Part 2: Using Templates for Efficient Drafting** **Drafting from Templates in Atlas** 1. Open template in Atlas 2. Click "Chat with Document" 3. Request draft: > "Draft a new services agreement using this template. > > Client: ABC Corp, Services: IT consulting, Term: 12 months" 4. AI generates draft with details filled in 5. Review and customise 6. Download finished agreement ## **Part 3: Compliance and Risk Management** Template Compliance Checking **Use Atlas to ensure compliance:** Check New Contracts Against Templates 1. Upload new contract to Atlas 2. Upload relevant template 3. Ask AI: > "Compare this contract to our standard template. > > Identify all deviations and assess whether they're acceptable." 4. Review deviations 5. Escalate significant changes to legal ## **Part 4: Training and Adoption** **Launching Your Template Programme** 1. **Communication Plan** 1. Announce template library launch 2. Explain benefits to business teams 3. Set clear expectations 4. Provide training schedule 2. **Training Materials** Create: * Template usage guides (per template) * Video tutorials (how to access and use) * Quick reference cards * FAQ document Store all training materials in Atlas. 3. **Hands-On Training** Conduct sessions: * How to access Atlas * Finding the right template * Using AI to draft from templates * When to escalate to legal * How to request new templates 4. **Change Management** Address resistance: * Emphasise time savings * Show cost reduction * Highlight risk mitigation * Celebrate early wins * Provide ongoing support 5. **Measuring Success** Key Metrics: Efficiency Gains * Time to execute agreements (before vs. after) * Number of agreements processed per month * Reduction in bottlenecks Cost Savings * External legal spend reduction * Hours saved (quantified in currency) * Business team productivity gains Quality Improvements * Reduction in contract errors * Faster negotiation cycles * Improved compliance rates # Chatting with Documents in Atlas **AI-Powered Document Analysis** Gani Atlas allows you to have conversations with your documents using AI. Ask questions, extract information, and get insights without manually reading through hundreds of pages. **Three Chat Modes** 1. Single Document Chat Chat with one specific document > "What is the termination clause in this contract?" 2. Multi-Document Chat Analyse several selected documents together > "Compare the payment terms across these 5 vendor contracts" 3. All-Documents Chat Search and analyse across your entire Atlas repository > "Find all contracts that expire in Q1 2025" ## **Single Document Chat** ### How to Start 1. Open a document in Atlas 2. Click "Chat with Document" button 3. Ask your question in the chat input ### What You Can Ask **Extract Specific Information** > "What is the contract value?" > > "When does this agreement expire?" > > "Who are the parties to this contract?" > > "What are the payment terms?" **Summarise Sections** > "Summarise the intellectual property clause" > > "What are the key obligations of each party?" > > "Explain the liability limitations" **Identify Issues** > "Are there any unusual or concerning clauses?" > > "Does this comply with our standard terms?" > > "What risks does this contract present?" **Compare to Standards** > "How does this differ from our standard template?" > > "Which clauses deviate from our playbook?" ### Drafting from Document **Use a document as a template:** > "Draft a new contract based on this template for a different client: \[provide details]"
## **Multi-Document Chat** ## How to Start 1. Select multiple documents (use checkboxes in document list) 2. Click "Chat with Selected Documents" 3. Ask questions across all selected documents ## What You Can Ask **Comparative Analysis** > "Compare the liability caps across these 3 contracts" > > "Which of these agreements has the most favourable terms?" > > "Show me all payment terms across these 5 vendor contracts" **Find Information Across Documents** > "Which contracts mention intellectual property rights?" > > "List all confidentiality obligations across these NDAs" > > "What are the termination clauses in each contract?" **Aggregate Information** > "What is the total contract value across these agreements?" > > "List all counterparties in these contracts" > > "When do each of these contracts expire?" **Identify Patterns** > "Are there common clauses across all these contracts?" > > "Which contract is the outlier in terms of payment terms?" > > "Show me standard vs. non-standard terms" ### Use Cases for Multi-Document Chat * Contract renewals: Identify expiring contracts and renewal terms * Vendor management: Compare terms across vendors * Compliance review: Check multiple contracts against standards * Portfolio analysis: Understand risk across contract portfolio * Due diligence: Analyse documents for a transaction ## **All-Documents Chat** ### How to Start 1. Click "Chat with All Documents" in Atlas menu 2. Ask questions that search across your entire repository 3. Gani searches and analyses relevant documents ### What You Can Ask **Find Documents** > "Find all employment contracts for executives" > > "Which contracts mention data processing?" > > "Show me all agreements with Microsoft" > > "List documents containing arbitration clauses" **Portfolio Queries** > "How many vendor contracts do we have active?" > > "What's our total committed spend across all contracts?" > > "Which agreements include auto-renewal clauses?" **Risk Analysis** > "Identify all contracts with unlimited liability" > > "Which agreements lack confidentiality clauses?" > > "Show me all contracts without force majeure provisions" **Compliance Checks** > "Are all our employment contracts compliant with the new Omnibus Law?" > > "Which contracts need to be updated for GDPR compliance?" ## Advanced Search **Combine criteria:** > "Find all vendor contracts over $50,000 that expire in Q1 2025 and include auto-renewal clauses" > "Show me employment contracts for Jakarta employees hired in the last 2 years" > "Identify all agreements with Singapore counterparties that mention intellectual property" ## **Best Practices for Document Chat** 1. **Be Specific** Good: "What is the payment term in this contract?" Better: "What is the payment term, and does it include late fees or early payment discounts?" 2. **Ask Follow-Ups** Use conversation context: > Initial: "What are the termination terms?" > > Follow-up: "Are those terms standard?" > > Follow-up: "What would be more favourable?" 3. **Request Formatting** Tell Gani how to present information: > "Provide a table comparing the payment terms" > > "Give me a bullet-point summary" > > "List the answers with document names" 4. **Verify Important Information** For critical matters: * Ask Gani to cite specific clauses * Review the actual document * Don't rely solely on AI interpretation 5. **Use for Efficiency** Great for: * Quick information extraction * Initial document review * Portfolio analysis * Finding documents Not a replacement for: * Detailed legal review by counsel * Critical contract negotiations * Binding legal opinions 6. **Iterative Questions** Build on previous answers: > 1\. "What are the key terms?" > > 2\. "Of those terms, which are unusual?" > > 3\. "For the unusual terms, what should we negotiate?" > > 4\. "Draft a negotiation email addressing those points"
\